Matriculation and Induction
Matriculation
The process of registering as a student at QMU is referred to as ‘matriculation’. Once a student has matriculated, they are entitled to pursue the programme of study to which they have been admitted and to access student services and facilities in the University. All students are required to formally register with QMU and declare that they agree to abide by the University's regulations. Even students who never attend the campus are required to matriculate. The University has a statutory obligation to the Scottish Funding Council and the Higher Education Statistics Agency to collect data on all students studying at QMU on an annual basis.
All students on each programme must matriculate every academic year. QMU’s academic year runs from September to August, but collaborative programmes may start at different times. If a student starts a course in April, and the course has not completed by August, the student will need to matriculate again in September in order to maintain their registration.
If students don’t matriculate, they will be unable to access QMU electronic resources and it will not be possible to process their marks at the exam board.
Because not every programme starts at the same time it is easiest if partners contact the Collaborations Administrative Officers to alert the University that a new cohort of students is starting. Guidance notes on matriculation can also be emailed on request.
New students UK Collaborative Partners
Student matriculation is an online process and can be accessed on the QMU Portal:
In order for students to complete this process the designated administrative contact at the partner should send a list of new students to the Collaborations Administrative Officers, providing the following information:
- Forename
- Surname
- Date of birth
- Gender
- Course title and level
- Start date
- Student Email Address
A spreadsheet is the simplest format for this.
The Collaborations Administrative Officers will then set up each student on the student record system, SITS (including batch identifier if needed). The list of matriculation numbers is then sent back to the administrator at the partner. The Officers will also register the students onto their modules. It is essential that enough time is allowed for these processes so that the students can be ready to matriculate when their term starts. Partners should aim to provide student details at least two weeks before the start of classes.
An email is also sent directly to the student advising them on how to complete matriculation. More information, including FAQs and guidance on how to complete the process, can be found on our matriculation website.
After completing matriculation there may be a delay before students gain access to QMU’s facilities (a maximum of 6 hours).
Students can request a Student ID Smartcard online.
Students must complete online matriculation before they can request a card.
The partner should inform the Collaborations Administrative Officers which modules the students are studying so that they can be registered on to the modules in time for the students commencing their course.
For all queries regarding matriculation, please contact Student Records at Registry.
Overseas Collaborative Partners
New Students
Students must matriculate online. The designated administrative contact at the partner should send a list of new students to the Collaborations Administrative Officers providing the following information:
- Given Name
- Family Name
- Date of birth
- Gender
- Course title and level
- Start date
- Student Email Address
A spreadsheet is the simplest format for this.
The Collaborations Administrative Officers will set up each student on the student record system, SITS (including batch identifier if needed). The list of matriculation numbers is then sent back to the administrator at the partner. The Officers will also register the students onto their modules. It is essential that enough time is allowed for these processes so that the students can be ready to matriculate when their term starts. Partners should aim to provide student details at least two weeks before the start of classes.
An email is also sent directly to the student advising them on how to complete matriculation. More information, including FAQs and guidance on how to complete the process, can be found on our matriculation website.
After completing matriculation there may be a delay before students gain access to QMU’s facilities (a maximum of 6 hours).
The partner should inform the Collaborations Administrative Officers which modules the students are studying so that they can be registered on to the modules in time for the students commencing their course.
For all queries regarding matriculation, please contact Student Records at Registry.
Please note that some students will need to apply directly via our Admissions team, please refer to separate guidance for further details.
Continuing students
Continuing students should matriculate here.
Students will need to know their QMU student number and password. (The student number is the 8 digit number allocated when they first started, e.g. 09006072 or 16007630). Please note that passwords expire every 365 days so the students may need to reset their passwords before completing the process. Ideally, students should have set up Self-Service Password Reset. If not, they can use the link on the Portal page to reset their password. If that doesn’t work, students can also email Assist to receive a new password. Please note that it is vital that continuing students complete the matriculation process in order for them to access QMU online facilities and for their results to be confirmed.
Programme Induction
To induct students to the programme, the following information should be supplied:
- a programme handbook providing details of the modules to be studied, assessment formats and timings, and reading list;
- links to the QMU website, the QMU student regulations and terms and conditions
- information on support provided by the partner institution;
- information on any specific regulations relating to the partner institution.
This information will normally be provided by the partner institution. Where a programme is delivered jointly with QMU, materials will be produced jointly. Note that there are summaries of the main assessment regulations on the Quick Guides page of this website.
